Admin Executive

About the role

Keep the office running and make it feel like ours. You look after the records behind claims, leave and SOPs, keep snacks, supplies and vendors sorted, welcome clients and guests at the door, dress the office for every festival, and help run our outings and events. Our in-house HR system and AI tools take care of the repetitive filing, so your time goes to the people in the office and the things that make it a good place to work. We are a young, fun team, so you will be in front of the camera as often as behind it. Some of this is daily, some once a festival. SPM holders and fresh graduates are welcome to apply.

What you'll do

Records and documents

• Keep claims, leave records, SOPs and reports accurate, complete and filed in our HR system and Google Drive
• Do the data entry behind them in Google Sheets and in Lumen, our internal HR system, and check it twice, so the numbers HR and Finance rely on are right
• Draft and tidy documents and SOPs in Google Docs with AI tools such as ChatGPT, then make them ours

Office and supplies

• Keep the office stocked and comfortable: snacks, drinks, stationery and the small fixes that keep the day moving
• Purchase and collect what the team needs, compare prices, and keep receipts and records straight
• Coordinate vendors and building management for cleaning, deliveries, maintenance and repairs

Guests and scheduling

• Welcome clients and guests at the door, guide them to the room and make sure they leave with a good impression
• Help the teams with scheduling, meeting rooms and follow-ups
• Handle general enquiries that reach the office and pass them to the right person

Culture, events and content

• Decorate the office for festivals and celebrations, and set up for birthdays and milestones
• Plan and run company events and team activities with the Talent & Culture team: bookings, food, transport, materials and the day itself
• Take photos and short videos around the office and at events, and be in them when the content calls for it
• Bring ideas that make the office a better place to work

What we're looking for

• Outgoing and energetic: you enjoy people, celebrations and being part of a young team
• Detail-oriented and responsible: you notice the missing receipt and the wrong date before anyone else does
• Organised, and follows through on orders, bookings and filing without being chased
• Comfortable on a computer: operating systems, files and folders, and Google Workspace (Docs, Sheets, Drive), and quick to learn new systems
• Uses AI tools such as ChatGPT as a matter of course
• Able to communicate clearly with the team, guests and vendors, in person and in writing
• Comfortable in front of a camera, and happy to appear in our photos and videos
• Driving licence and own transport for errands (transport allowance is part of the package)
• SPM holders, fresh graduates and non-degree holders are welcome to apply
• Added advantage: understand Mandarin for Mandarin-speaking clients and guests

What we offer

• Travel bonus
• Learning & development
• Dental & optical
• Mobile internet
• Transport allowance
• Medical claim

Other open roles at BlackRevo

• Talent & Culture Specialist
• Performance Marketing Executive